If you ignore your body’s smaller symptoms, you may find yourself at the doctor or even in the hospital with a bigger and more serious issue. It’s much the same with commercial property management: you need to take preventative measures in order to keep up with the day to day needs and issues that may arise on your property. Sometimes it can be tedious, but you’ll be glad that you made the time to check in on a regular basis when you are able to successfully avoid some larger problems that could have cropped up later on as a result.
The Importance of Regular Preventative Measures
So, how do you go about best attending to preventative measures in the maintenance of your property? To begin with, take a look at your schedule. It’s likely that you’re already stressed, to some degree, and have a lot of work on your plate. Most property managers do! As a result, some details, numbers, or meetings may slip through the cracks. In order to “save you and your property operations team time and frustration,” try and assign a realistic number of tasks to each day rather than the optimal or optimistic scheduling. If you (or your team) are rushing through jobs, things won’t get done as thoroughly or effectively, which can result in accidents, shoddy craftsmanship, and/or unhappy tenants. The best preventative measures also involve having a more comprehensive knowledge of your property, which means knowing the tenants’ information and the details of your building. Particularly if you’re new to the space, take the time to learn as much about it as possible so that you know what to expect and what may be a problem later on.
Though it may be tempting to wait until there are concrete problems to take action, this is the way that bigger problems, which are sometimes past the point of fixing, arise. It may also be a little daunting to try out new methods of property management, particularly if you’ve been in the industry for a long time, but it’s possible (and likely) that there are some strategies you haven’t tried in order to best approach commercial property management. Get on the offensive and seek out the most effective preventative measures to avoid major issues in your work before they arise. Some of this may mean employing a modern property management software to manage some of the “nitty-gritty” details, such as tenant information, which is a crucial piece mentioned above. While your new system keeps tabs on the technical details, you can instead put your attention toward the upkeep of the building and toward tenant relationships, which is a key part of any kind of property management.
Preventative measures for maintaining your property include weekly, monthly, and yearly tasks, for example, that need to be attended to. If you attend to them regularly, they will boost your business, please your tenants, and extend the life of your building. Schedule inspections and attendance by your facilities crew in order to accomplish this; in the meantime, you can introduce software solutions into your schedule to reduce some of the more time-consuming tasks that often fill your plate.
For example, Budgetrac Property Management software can increase you operating efficiency and handle leases of any size or complexity. Its coverage of your daily, repetitive tasks makes it easier than ever for you to take some of the pressure from yourself and to leave those details to Budgetrac so that you can focus on other things. One of the best features for preventative measures and maintenance is the “Expense Recovery functionality,” which is a “comprehensive and simple-to-use Common Area Maintenance (CAM) and Operating Expense reconciliation.” Because Budgetrac handles all aspects of your business, it makes it easier than ever to attend to potential problems before they happen. Contact Anton Systems today to discover what this powerful suite of solutions can do for you!